Add learners to your course

There are four ways to get learners onto your course. Two are best when you add people (one at a time, or a whole list in bulk). The other two are best when you’d rather let people sign themselves up — either using a short enrolment key, or a ready-made enrolment link you can put anywhere, including inside your own learning system.

Which one should I use?

• Adding a few people you know? → Option 1.
• Got a spreadsheet of staff? → Option 2.
• Want people to self-serve? → Option 3 (a short code) or Option 4 (a one-click link).

A note on Options 3 and 4: the key and the link are the same thing — the link just has the key built into it, so your learner doesn’t have to type anything.

Before you start

• You need an active order with available seats.
• Sign in and click Manage training in the sidebar, then open your order.

What happens after someone enrols (any option)

• A seat is used the moment they’re enrolled.
• They appear on the Enrolments tab right away.
• You can track their progress on the Report tab.

Option 1: Enrol one person at a time

Best when you only need to add a handful of people and you know their email addresses.

1. Open your order and stay on the Enrolments tab.
2. Click the Enrol someone button.
3. On the Single tab, type the learner’s email address.
4. Click Enrol.

If they don’t have an account yet, we create one for them automatically. They’ll get an email so they can sign in.

Option 2: Bulk paste a list of emails

Best when you have a list of people ready to add in one go.

1. Click Enrol someone.
2. Switch to the Bulk paste tab.
3. Paste the email addresses. You can separate them with new lines, commas or spaces — whatever’s easiest. Duplicates are removed automatically.
4. Click the enrol button to process the list.

If the list is bigger than the seats you have spare, we’ll enrol as many as we can and tell you which ones we couldn’t.

Option 3: Share an enrolment key

Best when you want to mention the course in a message where a full link would feel clunky, or when you’d rather give people a short code to type in themselves.

1. On the order page, click Share enrolment key.
2. In the pop-up, copy the key (a short code).
3. Send it to your team and tell them to go to /learn/enrol and paste it in.

Once they sign in, the course is added to their dashboard. The key uses one seat per person who enrols with it.

Option 4: Share a ready-made enrolment link

Best when you want the smoothest possible experience for your team, or when you’d like to add the course as a link inside your own learning management system, intranet, induction pack or onboarding email.

1. On the order page, click Share enrolment key.
2. Copy the Enrolment link (the one at the top of the pop-up — see preview above). It looks something like https://learn.demed.co.uk/learn/login?enrollmentKey=ABCD-1234.
3. Paste it wherever your team will see it — a link in your LMS, a button on your intranet, a tile in your onboarding portal, an email, or a chat message.

How the link works for your learner

When someone clicks the link, here’s what happens, step by step:

1. They land on our sign-in page. At the top, a blue panel confirms which course they’re joining (and which organisation it’s offered by) — so they know they’ve clicked the right link. The enrolment key itself travels in the URL behind the scenes; they never see it or have to type it.
2. They enter their email address and click Continue with Email. We send them a sign-in link and a 6-digit code.
3. They verify their email (either by clicking the link or pasting the code). If they don’t have an account yet, we create one for them in the background using that email.
4. We add the course to their account automatically and drop them on their dashboard, ready to start.

From their point of view it’s a single click followed by signing in — no enrolment codes to copy, no extra forms to fill in.

Using the link inside another learning system

If your organisation already has its own LMS or learning portal, the enrolment link is the easiest way to plug our course in. Add it as a link, button or tile in your existing course catalogue. When your staff click through, they’re signed in and enrolled in one go, with no administration needed in between.

A few practical tips:

• The link is your access control. Anyone who has the link can enrol while seats are available. Keep it inside your own system, or behind your own sign-in, if you only want certain people to use it.
• Each new person uses a seat. A seat is used the first time a particular person enrols. If someone clicks twice, that’s fine — they just go straight to the course the second time.
• Regenerating the key invalidates the old link. If you rotate the enrolment key from the order page, anywhere you’ve pasted the old link will stop working — update it with the new link. People who are already enrolled keep their access.

Common questions

What if they already have an account? They sign in with the same email and the course shows up on their dashboard.

Will they be charged? No. They use a seat you’ve already paid for.

I’m running out of seats — what do I do? Email support@demed.co.uk and we’ll add more to your order.